AI Agents for Event Prep

Introduction

Managing your digital workspace often means juggling multiple tools like Google Calendar and Notion. With Assista, you can empower your workflow by connecting these apps through AI agents. These agents let you execute complex tasks simply by chatting, without needing any coding or technical skills.

Assista turns your natural language prompts into effective actions that span across your favorite productivity apps. Let’s explore what you can achieve and how practical workflows can help you get more done.

What can you achieve with this AI Agent?

• ✔️ Effortlessly retrieve, organize, and update notes and tasks within Notion using conversational commands.
• ✔️ Quickly check your schedule and create calendar entries in Google Calendar without manual input.
• ✔️ Automate multi-step processes involving task management and schedule referencing through one interface.
• ✔️ Combine data across your apps to generate summaries, reports, and actionable insights on-the-fly.
• ✔️ Save time handling repetitive admin tasks by directing the AI agent to perform them on demand.

Keep in mind, all Assista workflows are initiated by you. The platform doesn’t trigger actions automatically based on events in your apps, which means you stay in full control of when and how tasks run.

Workflow Examples Using Google Calendar and Notion

1. Prepare Meeting Notes from Upcoming Calendar Events

Use case:

You want to create a meeting agenda in Notion for upcoming events in your Google Calendar.

Workflow:

• Google Calendar: Retrieves upcoming events you select.
• Notion: Creates a new page with event details and space for notes.
• AI Agent: Formats and organizes the agenda content.

Result:

A well-structured Notion page appears with your meeting agenda based on your selected calendar events.

Prompt Draft:

Create a Notion page for each upcoming Google Calendar event in my "Work Meetings" calendar including event name, time, and location, formatted as a meeting agenda.

Benefits:

✔️ Quickly prepare meeting materials without toggling between apps.
✔️ Keep your notes organized and accessible where you work.
✔️ Avoid manual copy-pasting of calendar details.

2. Summarize Daily Schedule and Tasks

Use case:

You want a single summary that outlines your day’s appointments and important tasks documented in Notion.

Workflow:

• Google Calendar: Fetches your scheduled events for the day.
• Notion: Pulls your prioritized to-do list entries tagged for today.
• AI Agent: Combines information into a concise daily briefing message.

Result:

A focused summary that highlights your commitments and key tasks to tackle today.

Prompt Draft:

Generate a daily briefing combining my Google Calendar events and today's tasks from Notion in a clear outline.

Benefits:

✔️ Start your day informed and organized.
✔️ No need to review multiple apps manually.
✔️ Easy to adjust plans based on a comprehensive view.

3. Update Task Status Based on Meeting Outcomes

Use case:

After a meeting, you want to update task statuses in Notion to reflect what was discussed, referencing the meeting recorded in Google Calendar.

Workflow:

• Google Calendar: Identifies the completed meeting.
• Notion: Finds relevant tasks linked to that meeting.
• AI Agent: Updates task descriptions or status based on your instructions.

Result:

Tasks in Notion are revised promptly to reflect new priorities discussed during meetings.

Prompt Draft:

Mark all tasks linked to my last Google Calendar meeting titled "Project Sync" as in progress and add notes: "Discussed next steps and deadlines."

Benefits:

✔️ Keep your task list current without manually editing entries.
✔️ Make sure that decisions are captured accurately.
✔️ Improve team alignment by reducing outdated information.

By bringing Google Calendar and Notion together through AI agents, you enhance how you manage meetings, tasks, and daily priorities. These workflows are triggered by your commands, offering flexibility and control over your productivity.

Embrace these AI-driven workflows to reduce busywork and spend more time focusing on what matters most.