AI Agents for Event Prep

Introduction

Managing events and tasks can be a multifaceted challenge, especially when you juggle multiple tools like Google Calendar and Notion daily. Imagine having an intelligent assistant that understands your commands in natural language and then orchestrates your agenda and notes without requiring technical skills or manual effort. This is where AI agents come in, transforming the way you prepare for meetings, organize your schedule, and keep your projects on track.

What can you achieve with this AI Agent?

• ✔️ Quickly access and update your Google Calendar events without opening the app.
• ✔️ Manage and organize your Notion pages or databases through simple chat commands.
• ✔️ Draft detailed meeting agendas and summaries based on your Notion notes and calendar events.
• ✔️ Create multi-step workflows that combine calendar checks with task updates in Notion.
• ✔️ Perform on-demand data fetching or report generation across both apps without manual navigation.
• ✔️ Customize workflows that trigger when you initiate them to suit your timing and priorities.

Workflow Examples Using Google Calendar and Notion

Meeting Agenda Builder

Use case: You want to prepare a meeting agenda based on your upcoming event and project notes.

Workflow:
Google Calendar: Fetches details of the upcoming event you specify.
Notion: Retrieves related project notes or database entries.
AI Agent: Combines the information to generate a tailored meeting agenda.

Result: A well-structured agenda highlighting key points and tasks for your next meeting.

Prompt Draft: "Using the details from my Google Calendar event titled 'Product Sync' on Friday at 2 PM and the related Notion notes under project 'Q2 Launch,' create a detailed meeting agenda with discussion topics and action items."

Benefits:
✔️ Saves time gathering information.
✔️ Helps you stay organized and focused during meetings.

Daily Task Summary Preparation

Use case: You want a summary of your scheduled events and pending tasks for the day.

Workflow:
Google Calendar: Lists all events scheduled for today.
Notion: Pulls incomplete to-dos or tasks from your daily workspace.
AI Agent: Creates a consolidated summary combining both sets of data.

Result: A concise overview of your day’s commitments and to-dos delivered upon request.

Prompt Draft: "Summarize my schedule from Google Calendar and pending tasks from Notion for today, highlighting priorities and deadlines."

Benefits:
✔️ Keeps your day organized in one glance.
✔️ Helps prioritize work without toggling between apps.

Project Progress Update Creation

Use case: You need to prepare a progress update report combining your calendar milestones with project notes.

Workflow:
Google Calendar: Gathers completed or upcoming project milestones.
Notion: Extracts current status updates and notes.
AI Agent: Drafts a progress report summarizing achievements and next steps.

Result: A clear and professional update ready to be shared with stakeholders.

Prompt Draft: "Create a project progress update using milestone dates from Google Calendar and the latest status notes from Notion's 'Project Overview' page."

Benefits:
✔️ Enables efficient reporting without jumping between tools.
✔️ Improves communication with team and clients.

By leveraging AI agents capable of working across Google Calendar and Notion, you eliminate routine manual tasks so that you can focus on what matters most. These workflows operate on your command, ensuring you stay in control and gain efficiency without technical barriers.