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10 Best AI Assistants For Outlook to Work 10x Faster!

Paul Burca
Author
Education

If you use Outlook casually or for cold emails, you may need an AI assistant to work ten times faster. This AI assistant for Outlook will do the heavy lifting, prioritizing, sorting, and even responding to your messages.

In this blog post, we'll unveil 10 popular AI assistants for Outlook that will transform your inbox from chaotic to streamlined.

Key Takeaways

  • AI assistants for Outlook can automate various tasks, including drafting and sending emails, scheduling meetings, and organizing your inbox.
  • Some of the best AI assistants for Outlook include Assista, EmailTree, and Warmer AI.
  • When choosing the right Outlook AI assistant, consider factors like integration with Outlook and other platforms, automation capabilities, cost, and ROI.

10 Best AI Assistants For Outlook

1. Assista

Assista is our first AI assistant for Outlook on our list.

Assista, our first AI assistant for Outlook, is designed to make your work life easier. It seamlessly connects all your workspaces into one simple interface. On this interface, you can prompt it to execute tasks. For example, you can ask Assista to update a lead status in HubSpot, create a task on Asana, or message a team member on Slack.

How about Outlook?

After integrating Outlook with Assista, you can ask Assista to email someone within or outside your company.

Email “Carl***@outlook.com with the Subject “Meeting With ABCDE Client''. The email is about the meeting scheduled for Friday at 7 PM in the new restaurant: Le Chef***.

But Assista doesn’t stop to emails. You can also schedule meetings in Outlook Calendar.

Prompt:

Schedule a meeting on Monday 10 am with Carl***@outlook.com and Luc***@outlook.com about the Progress of the New Client’s Project

And voilà, you just used Outlook to send an email and schedule a meeting without opening it.

This seamless integration makes Assista one of the best AI assistants for Outlook. You can concentrate all your actions in one place without switching between web pages or tabs.

Here is a summary of the actions Assista can perform with Outlook:

  • Draft and send emails
  • Show details of your conversions
  • Summarizes emails
  • Schedule meetings and inform the participants via email
  • Create team meetings from Outlook
  • And more.

For more information, please visit our Microsoft 365 integration page.

Pros

Cons

  • No mobile app

Pricing

  • 7-day free trial
  • Early Access: $19/user/mo, billed monthly
  • Assista: $49/user/mo, billed monthly

Best For:

  • Solopreneurs, B2B businesses, agencies, startups, and teams looking to automate their Outlook inbox.

2. EmailTree

EmailTree AI is designed to automate and improve your email workflow, explicitly focusing on seamless integration with Microsoft Outlook.

With EmailTree, you can create custom responses to avoid repetitive work, such as messages for customer queries. It also lets you include your Knowledge base so the AI can generate email replies in seconds.

EmailTree is available as an add-in to the Outlook web application and the Outlook desktop application.

Pros

  • EmailTree works directly within your familiar Outlook environment
  • AI-powered reply suggestions you can personalize and send
  • Multilingual support to raft replies in multiple languages, further boosting your efficiency.
  • Automatic Reply Generation: For frequently encountered email types

Cons

  • Lacks integration into other productivity tools
  • Limited only to the Outlook mailbox
  • High cost

Pricing

  • Starter: €120/month - 300 conversations/month
  • Essential: €290/month - 1000 conversations/month
  • Growth: €490/month - 2000 conversations/month
  • Scale: €1,190/month - 5000 conversations/month
  • Enterprise: Custom Price and custom conversation volume

Best For:

  • Avoiding repetitive work

3. SaneBox

SaneBox is an email management service that uses artificial intelligence (AI) to tame your overflowing inbox. As the name says, it makes your Outlook mailbox sane. How so?

SaneBox is a specialist in silencing unwanted emails. Only the essential emails will appear at the top. With its banish features, say goodbye to unwanted newsletters. SaneBox is your guardian of the galaxy, and your Outlook mailbox is the galaxy.

Pros

  • Sorts emails with AI to give priority to the most important ones
  • Save time by focusing on what truly matters with a clean mailbox
  • Filter emails into folders to categorize them based on senders, keywords, or other criteria.
  • Snooze emails you don't have time to deal with right now 

Cons

  • Cannot draft emails or send emails
  • Has no email summarization or extraction feature

Pricing

  • Snack: $3.49/month - 1 email account with 2 features
  • Lunch: $5.99/month - 2 email accounts with 6 features each
  • Dinner: $316.99/month - 4 email accounts with all features

Best For:

  • Sorting out emails by priority to save time and money.

4. Warmer AI

Next among our best AI assistants for Outlook is Warmer AI, a personalized cold email tool. 

Warmer AI is particularly trained to write the best possible cold emails. It transforms your Outlook email into a lethal marketing weapon. Moreover, it gets insights about your recipient and adds relevant information to the email to grab their attention.

Pros

  • Analyzes prospect information to craft emails with a personal touch
  • Generates personalized emails in seconds, freeing you to focus on building relationships.
  • Pulls data from multiple sources like LinkedIn profiles, websites, or CSV files for bulk personalization.

Cons

  • Limited automation features
  • Although you can use any client, Integrations are limited to Mailshake

Pricing

  • Starter: $59/month
  • Basic: $97/month
  • Plus: $279/month

Best For:

  • Marketing teams attracting clients with cold emails

5. Microsoft Copilot Pro

Microsoft Copilot Pro is an AI-powered productivity tool that integrates with various Microsoft 365 applications, including Outlook.

While it has exciting features, it is too secluded from other apps and only interacts with the Microsoft 365 ecosystem. This can be a hindrance if you use those apps daily. However, Copilot Pro can summarize your emails, propose email responses, and help you draft and send professional and well-written emails!

Pros

  • Get email summaries
  • Drafts well-written emails in seconds and improve the quality of your exchanges
  • Directly retrieves information from your email
  • Full integration to Microsoft 365

Cons

  • To use Copilot Pro with Outlook, you'll need a Microsoft 365 subscription alongside the Copilot Pro license.

Pricing

  • Microsoft Copilot Pro: $20.00/user/month

Best For

  • Businesses using the Microsoft 365 ecosystem 

6. Missive

Missive is known for team communication. The platform combines email, chat, and tasks into a single hub, focusing on split-time communication.

You can connect Missive to your Outlook inbox and automate actions. Missive can then extract information from your mailbox and summarize them. It can also help you sort your conversations to leave the important ones on top and snooze the less important ones.

Pros

  • Manage all your email accounts, chats, and tasks from one central location
  • Integrates with OpenAI to help you compose draft emails faster
  • Work on emails with your team in real-time
  • Create and assign tasks directly from emails or chats
  • Find emails and messages quickly using advanced search functionalities and filters.

Cons

  • Poor integration into the Microsoft 365 ecosystem

Pricing

  • Starter: $18/user/month - 5 users max
  • Productive: $30/user/month - 50 users max
  • Business: $45/user/month - Unlimited users

Best For

  • Team communication and mailbox management

7. Superhuman

Superhuman AI is our next Outlook AI assistant. It’s a tool that brings AI features to your existing Outlook.

While Superhuman offers its own email client, it recognizes Outlook's popularity and integrates seamlessly to supercharge your workflow. Superhuman AI is made to write and edit emails, get email summaries, and reply to emails.

Pros

  • Helps you compose emails faster and more effectively 
  • Ask natural language questions about your inbox content
  • Quickly grasps the gist of conversations with one-line summaries displayed above each email thread
  • Saves frequently used email elements, including text, links, and attachments, for one-click insertion.

Cons

  • Limited integration to productivity apps
  • No email scheduling feature for more automation

Pricing

  • Starter: $30/user/month
  • Growth: $30/user/month (Promo price)
  • Enterprise: Custom price for larger teams

Best For

  • Business teams looking to enhance productivity

8. Mailbutler

Mailbutler is a premium email management tool that integrates with prominent mail services and offers all the features a business needs.

Mailbutler can organize your Outlook mailbox and identify tasks. It can track emails you receive to understand their pattern and report who the sender is, how often they interact, and what device they send emails from.

Mailbutler also has intuitive and expediting functionalities like smart send later, email signature, email templates, snooze, and many more.

Pro

  • Email Tracking to see how effective your email communication is.
  • Schedule emails to be sent later at a specific time you choose.
  • Create tasks and notes directly within emails
  • Craft professional email signatures
  • Store and manage contact information effectively.

Cons

  • Does not integrate so many popular productivity apps for email communication like Salesforce or Hubspot

Pricing

  • Tracking: $4.95/user/month
  • Professional: $8.95/user/month
  • Smart: $14.95/user/month
  • Business: $32.95/user/month

Best For

  • Email communication for sales and marketing teams

9. Flowrite

Flowrite is an AI email writer that improves communication across various platforms. Unlike Assista, It is not a fully equipped AI email assistant for Outlook.

Nevertheless, Flowrite helps you write daily emails, cold emails, email responses, and more. All you have to do is to give the instructions and click to generate. Use the Flowrite extension to write everywhere across the web, including Outlook. You can also use Flowrite on your favorite apps.

Pro

  • Integrates directly into your Outlook inbox
  • Analyzes existing email threads and recipient information to suggest relevant replies
  • Templates for common email scenarios
  • Helps you write emails faster, freeing up valuable time for other tasks.

Cons

  • Without automation features, you can’t send emails at a later time
  • There is no mailbox management to sort emails out

Pricing

  • Light: $4/month
  • Premium: $12/month
  • Unlimited: $24/month
  • Enterprise: Tailored price and features to your needs

Best For

  • Generating custom emails across platforms

10. SmartWriter AI

Let’s discuss another AI assistant for Outlook designed for cold emails.

SmartWriter AI helps you write personalized and impactful cold emails. This tool will do the necessary research to add relevant information and do whatever it takes to break the ice with prospective clients. SmartWriter is mainly used for B2B sales, social personalization, business cold emails, and SEO backlink outreach.

Pro

  • Automates research and copywriting, generating personalized emails based on prospect data and your marketing goals.
  • Boosts your response rates through targeted and engaging email copies.
  • Automates research and writing, freeing up your time to focus on other aspects of your outreach strategy.
  • SmartWriter provides suggestions and strategies for optimizing your overall email content.

Cons

  • No email summaries and organization features
  • Does not integrate with other platforms like Hubspot, SalesForce, or ClickUp.

Pricing

  • Basic Plan: $59/month - 400 credits
  • Popular Plan: $149/month - 1200 credits
  • Pro Plan: $359/month - 3500 credits

Best For

  • B2B Sales and cold emails

What Can an AI Assistant for Outlook Do?

An AI assistant for Outlook is like a personal assistant that manages your Outlook email box. This assistant optimizes your communication experience and makes you more productive.

Outlook AI assistants like Assista can draft adequate responses, summarize emails and threads, sort emails, schedule emails, and manage tasks.

How to Choose the Ideal AI Assistant For Outlook

When choosing an AI assistant for Outlook, consider easy integration with Outlook, automation, cost, and return on investment.

1. Easy integration With Outlook and other Platforms

Easy integration with Outlook and other platforms is crucial when choosing an AI assistant. 

Firstly, it ensures a smooth and efficient workflow. When your AI assistant seamlessly integrates with Outlook, it can access your emails, calendars, and contacts. It will also understand your schedule, priorities, and communication patterns.

Secondly, seamless integration eliminates the need to switch between multiple applications.

For example, if your AI assistant can integrate with your project management tool, it can automatically update your project status. This is one of Assista’s powerful features. Its integration with Asana, ClickUp, and Trello allows it to create and assign tasks, retrieve information, and more.

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2. Automation

Go for an AI assistant that can automate tasks so you do not have to do them manually. Some automated tasks could be email scheduling, email summarization, task reminders or management, quick replies, or meeting scheduling.

3. Cost and ROI

Cost refers to how much you'll need to pay for the AI assistant. Some AI assistants are free, while others require a subscription or one-time payment. Consider how much you're willing to spend and compare different options to find the best value.

Return on Investment (ROI) means evaluating the value you'll get from using the AI assistant compared to its cost. This can include saving time on tasks like email management, scheduling, and drafting replies.

Choose the Best AI Outlook Assistant

The best AI assistant for Outlook can supercharge your workflow and productivity. The ten options we've explored offer unique features to streamline your emails, calendar, and tasks. Consider your specific needs and budget to find the perfect fit. You'll be amazed at how much more you can accomplish with the right AI Outlook assistant.

FAQ

What is an AI assistant for Outlook?

An AI assistant for Outlook is AI software that can execute tasks you would normally do manually on Outlook. These include drafting and sending emails, sorting emails, summarizing emails, and snoozing email conversations.

Is Assista a safe AI assistant for Outlook?

Yes, Assista is a safe AI assistant that complies with regulations regarding the collection and use of personal data. Please visit our privacy policy and terms and conditions.

Is there a free AI assistant For Outlook?

Even the free version of Microsoft Copilot cannot perform the tasks you can do with the Pro version. However, some options, like Assista, offer a free trial. You can test its features and decide if it’s the best Outlook AI assistant.

Why do I need an AI assistant?

You need an AI assistant to boost your productivity, reduce time-consuming tasks, and focus on tasks that matter.

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