AI Agent for Task Sync

Introduction

Managing your tasks and schedule can be challenging when using multiple productivity tools like Trello and Google Calendar. Assista offers a powerful solution by connecting these apps through AI agents, allowing you to control your workflows using simple natural language prompts. Without the need for any coding skills, you gain the ability to execute complex tasks across platforms, helping you stay organized and save time.

What can you achieve with this AI Agent?

• ✔️ Quickly sync tasks from Trello with your Google Calendar to keep your schedule updated.
• ✔️ Create, update, or review Trello cards directly through conversational commands.
• ✔️ Retrieve calendar events and cross-check them against Trello task deadlines.
• ✔️ Automate multi-step actions spanning Trello and Google Calendar without manual switching.
• ✔️ Generate summary reports of upcoming tasks and meetings to plan your day effectively.
• ✔️ Trigger on-demand workflows through easy prompts without relying on event-driven automation.

Workflow Examples

1. Sync Trello Tasks with Google Calendar

Use case

You want to ensure key Trello tasks appear as events in your Google Calendar to track deadlines effectively.

Workflow

• Trello: Retrieves tasks with due dates.
• Google Calendar: Creates matching events.
• AI Agent: Executes task-to-calendar sync on user command.

Result

Your Google Calendar reflects all critical Trello task deadlines, offering a clear overview of your commitments.

Prompt Draft

"Sync all Trello tasks with due dates to my Google Calendar as events scheduled on their respective deadlines."

Benefits

✔️ No need to manually copy deadlines from Trello to your calendar.
✔️ Keeps your schedule and task list aligned in real time.
✔️ Access updated task deadlines anytime within Google Calendar.

2. Create Trello Cards from Calendar Events

Use case

You want to convert an upcoming Google Calendar event into a new Trello card for task tracking.

Workflow

• Google Calendar: Fetches selected event details.
• Trello: Creates a new card with event data.
• AI Agent: Facilitates card creation based on your prompt.

Result

A new Trello card is created capturing the calendar event details, helping you manage related tasks efficiently.

Prompt Draft

"Create a Trello card with the title and description of my next Google Calendar event on [date]."

Benefits

✔️ Saves time translating calendar events into actionable tasks.
✔️ Avoids missing important deadlines or meetings.
✔️ Organizes your work visually within Trello while keeping schedules intact.

3. Summarize Upcoming Tasks and Meetings

Use case

You want a quick briefing combining your looming Trello tasks and Google Calendar meetings before starting work.

Workflow

• Trello: Extracts tasks due soon.
• Google Calendar: Lists meetings scheduled for today.
• AI Agent: Summarizes both into a concise daily overview.

Result

You receive a clear summary highlighting what tasks need attention and what meetings are upcoming.

Prompt Draft

"Summarize my Trello tasks due in the next 24 hours and list today's meetings from Google Calendar."

Benefits

✔️ Helps prioritize your day with clear insights.
✔️ Combines information across apps without flipping through each one.
✔️ Ensures you stay aware of key deadlines and appointments.

By using Assista's AI agents in tandem with Trello and Google Calendar, you unlock new ways to manage your workload effectively. The platform's natural language interface means you spend less time navigating tools and more time focusing on what matters. Take control of your tasks and schedule today by leveraging these tailored workflows.