AI Agent for Applicant Tracking
Build Your Dream Team Faster with AI Agents
Your hiring process can now run more efficiently than ever. Assista’s AI agents work with Gmail and BambooHR to automatically capture and organize job applications, creating a seamless and professional experience for both you and your candidates.
For busy founders and small HR teams, managing a pipeline of job applicants is a significant administrative burden. Manually tracking applications that arrive in your inbox, transferring candidate information to your HR system, and sending acknowledgements is a time-consuming process that can slow down hiring.
Automate Applicant Tracking Without Writing Code
With Assista, you can build powerful hiring automations in minutes using simple, natural language. You don’t need any technical expertise. Just tell your AI agent how you want to manage your applicants, and it will connect Gmail and BambooHR to create powerful, automated workflows.
Why Should You Automate Applicant Tracking with Assista?
- Capture Every Applicant Automatically: Your AI agent can monitor your Gmail inbox for new job applications. It can automatically extract key details like the candidate’s name, email, and the position they applied for, and then create a new employee profile for them in BambooHR.
- Keep Your Candidate Pipeline Organized: Eliminate the manual work of data entry. By automatically syncing applicant information from your inbox to BambooHR, you ensure your candidate database is always accurate and up-to-date, creating a single source of truth for your hiring process.
- Provide a Professional Candidate Experience: Assista acts as the bridge between your application inbox and your HR system. You can create workflows where a new application in Gmail automatically creates a candidate in BambooHR, which then triggers a personalized acknowledgement email to be sent back to the applicant.
Ready to build a more efficient hiring workflow? Getting started is simpler than you think. We have prepared several ready-to-use automations designed specifically for capturing applicants from Gmail and organizing them in BambooHR.
Templates with this integration
Search my Gmail for emails with the label '[New Applicant]' from the last 24 hours. For each, create a new candidate in BambooHR using the sender's name and email address.
Find candidates in BambooHR whose status was changed to '[Rejected]' in the last hour. For each, send an email from my Gmail with the subject 'Update on your application' and a body of '[Your standard rejection message]'.
Find all emails in my inbox with the subject 'New Application: [Job Title]' from the last 24 hours. For each sender, create a new employee record in BambooHR.
Scan my Gmail for emails from the last 24 hours with the label '[Move to Next Stage]'. For each email's sender, find the candidate in BambooHR and update their status to '[Phone Screen]'.
Find emails in my 'Sent' folder from the last 24 hours with the subject containing '[Interview Notes]'. For each email, find the corresponding candidate in BambooHR by their email address and add the body of the email as a note to their profile.
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