Harnessing AI Agents with Google Calendar and Notion via Assista

Introduction

Managing your workflow across multiple productivity apps can be challenging without technical skills or time for coding. That’s where Assista comes in. It empowers you to connect popular apps like Google Calendar and Notion through AI agents that handle multi-step work in simple chat commands. This guide explains what you can do with these AI agents and offers practical workflow examples to help you get started.

What can you achieve with this AI Agent?

By leveraging Assista to work with Google Calendar and Notion, you can:

• ✔️ Quickly pull your upcoming Google Calendar events to plan your day.
• ✔️ Extract notes, tasks, or project details from Notion databases without manual searching.
• ✔️ Create or update Notion entries based on your conversations or research.
• ✔️ Combine data from both apps in one place for easy review.
• ✔️ Run multi-step workflows that start with your prompt and end with completed actions.

Remember, these workflows are user-triggered, meaning you control when the agent performs each action. This keeps you in control and ensures the output fits your exact needs.

Workflow Examples

1. Prepare for Your Day with Calendar and Notes Review

Use case:

You want a quick briefing on today's schedule and highlight related notes before starting work.

Workflow:

• Google Calendar: Retrieves all events scheduled for today.
• Notion: Pulls notes or to-dos tagged with today's date or related projects.
• AI Agent: Summarizes both inputs into a concise briefing.

Result:

"Today you have three meetings. Your notes highlight key discussion points for the marketing project and two urgent tasks due by end of day."

Prompt Draft:

"Summarize my Google Calendar events for today and combine them with any Notion notes tagged with today's date, highlighting urgent tasks and project references."

Benefits:

✔️ No manual switching between apps.
✔️ Saves time by consolidating information.
✔️ Provides a clear, actionable overview for your day.

2. Create Project Updates from Calendar and Notion Data

Use case:

You need a status update combining your scheduled meetings and project notes to share with your team.

Workflow:

• Google Calendar: Fetches completed or upcoming project-related meetings.
• Notion: Extracts recent updates or comments on the project page.
• AI Agent: Drafts a professional update message summarizing key points.

Result:

"This week, the team met thrice to discuss feature milestones. Notion notes reflect progress on task completion and highlight next steps."

Prompt Draft:

"Using my Google Calendar meetings related to the [Project Name] and recent Notion updates on the project page, draft a concise team update email."

Benefits:

✔️ Communicates progress effectively.
✔️ Reduces manual writing.
✔️ Ensures no important detail is missed.

3. Organize Meeting Follow-ups with Task Creation

Use case:

After a meeting, you want to convert discussion points and action items into tasks stored in Notion.

Workflow:

• Google Calendar: Retrieves past meeting details and participants.
• AI Agent: Extracts action items based on your meeting notes.
• Notion: Creates new tasks or checklist items under the relevant project page.

Result:

"Tasks created in Notion include finalizing the budget, drafting campaign copy, and scheduling the next review meeting."

Prompt Draft:

"From my last Google Calendar meeting titled [Meeting Name], extract action items from the notes and create corresponding tasks in Notion under [Project Page]."

Benefits:

✔️ Keeps your action items organized.
✔️ Eliminates manual task entry.
✔️ Links meeting context directly to your project workspace.

By using these workflows, you gain more focus, reduce toggling between tools, and utilize AI agents to enhance your productivity on your schedule.

Explore more ways to customize these workflows or combine additional apps directly within Assista’s platform. Every workflow starts with your prompt, letting you adjust as needed without technical hurdles.